Privacy Policy

YYC Equipment Rentals
Privacy Policy
Last Updated: April 18, 2025

1. Introduction
This Privacy Policy (the “Policy”) governs the collection, use, disclosure, retention, and safeguarding of non-public personal information (“Personal Data”) obtained by YYC Equipment Rentals Inc. (“Company,” “we,” “us,” or “our”) through digital interfaces, including but not limited to https://yycequipmentrentals.com (the “Site”), telephonic communications, electronic correspondence, or in-person interactions. By accessing or utilizing the Site or Services (as defined herein), you (“User,” “you,” or “your”) expressly consent to the practices delineated herein, subject to applicable federal and provincial statutes, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and Alberta’s Personal Information Protection Act (PIPA).

2. Information Collection

2.1 Categories of Personal Data Collected

We may collect, process, and store the following Personal Data:

Identifiers: Full legal name, postal address, email address, telephone number, government-issued identification numbers (e.g., driver’s license for rental agreements).

Commercial Data: Rental history, transaction records, payment card details (e.g., credit/debit card numbers, CVV codes), bank account information.

Technical Data: IP addresses, browser user agents, geolocation data, device identifiers, cookies, and log files.

Employment Data: Business name, tax identification numbers, occupational licenses, insurance certificates (for commercial accounts).

2.2 Methodologies of Collection

Personal Data may be procured via:

Direct input through online rental forms, account registration portals, or telephonic inquiries.

Automated tracking technologies (e.g., pixels, web beacons, session replay scripts).

Third-party integrations (e.g., payment processors, credit verification agencies).

3. Use of Personal Data

Personal Data shall be utilized for the following lawful bases:

To fulfill contractual obligations arising from rental agreements, including equipment delivery, invoicing, and collections.

To advance legitimate business interests, such as fraud prevention, network security, and internal analytics.

To comply with statutory obligations, including tax reporting, regulatory audits, or responses to lawful subpoenas.

To disseminate marketing communications, promotional offers, or service updates, contingent upon prior opt-in consent where mandated by law.

4. Data Sharing & Third-Party Disclosures

4.1 Affiliated Entities & Service Providers

We may disclose Personal Data to subsidiaries, contractors, or vendors (“Processors”) engaged to facilitate operational functions, including but not limited to:

- Payment processing (e.g., Stripe, PayPal).
- Equipment logistics and delivery coordination.
- Cloud storage providers (e.g., AWS, Microsoft Azure).

4.2 Legal & Regulatory Disclosures

Personal Data may be divulged to law enforcement agencies, regulatory bodies, or judicial authorities where necessitated by:

- Compliance with court orders, warrants, or subpoenas.
- Mitigation of imminent harm to persons or property.
- Investigation of suspected breaches of the Terms of Service.

4.3 Business Transfers

In the event of a merger, acquisition, or sale of substantially all assets, Personal Data may be transferred to successor entities, subject to continued adherence to this Policy.

5. Data Security

We employ commercially reasonable administrative, technical, and physical safeguards to protect Personal Data against unauthorized access, exfiltration, or destruction. Such measures include, but are not limited to:

- AES-256 encryption for data at rest and in transit.
- Multi-factor authentication (MFA) for administrative portals.
- Annual penetration testing and vulnerability assessments.

Notwithstanding the foregoing, no electronic transmission or storage system is impervious to compromise. Users hereby acknowledge and assume inherent risks associated with digital data interchange.

6. Data Retention & Deletion

Personal Data shall be retained only for the duration necessary to fulfill the purposes articulated herein, unless prolonged retention is mandated by legal, tax, or audit requirements. Upon termination of the user relationship, residual data may be anonymized or archived in accordance with statutory obligations.

7. User Rights & Inquiries

Subject to jurisdictional limitations, Users may exercise the following rights by submitting a verifiable request to sales@yycequipmentrentals.com

Access: Obtain a copy of Personal Data held by the Company.

Rectification: Amend inaccuracies within stored Personal Data.

Erasure: Request deletion of non-essential Personal Data.

Portability: Receive Personal Data in a structured, machine-readable format.

Opt-Out: Withdraw consent for marketing communications or data sharing.

The Company reserves the right to reject frivolous, repetitive, or manifestly unfounded requests.

8. Amendments

This Policy may be unilaterally amended at the Company’s discretion. Continued use of the Site or Services following the posting of revised terms constitutes irrevocable acceptance thereof.

9. Contact Information

For inquiries, grievances, or data subject requests:

YYC Equipment Rentals
Attn: Privacy Officer
sales@yycequipmentrentals.com
(825) 747-5251